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A prebuilt sub-account for chiropractic clinics that books new patient exams, keeps patients on their care plan, follows up on missed visits and brings inactive patients back.
GoHighLevel snapshot
Chiropractic Clinic
$997one-time
The Chiropractor GoHighLevel Snapshot is a prebuilt sub-account for chiropractic clinics. It includes a new patient offer funnel, intake reminders, care plan visit tracking, missed appointment rebooking, inactive patient reactivation and review and referral workflows, plus an AI front-desk prompt. The $997 price includes installation in your sub-account and a setup call.
Everything a chiropractic clinic needs to answer every enquiry, book it, show up, get reviewed and come back, already built and wired together.
GHL Voice AI answers calls around the clock, explains the new patient exam process, collects contact details and books the exam. It avoids clinical questions and routes existing patients and urgent concerns to your front desk team.
Conversation AI answers questions about your exam offer, hours, insurance acceptance and what to expect on your website, SMS, Facebook and Instagram. It is set up to collect contact details only and never asks for symptoms or medical history.
When the front desk is with a patient and a call is missed, the caller gets a text asking how the clinic can help. Two-way texting keeps conversations in one inbox, with message wording kept free of clinical details.
Offer funnel and ad leads receive an immediate text and email, then a call task for the front desk. Follow-up continues for about 10 days with reminders about the exam offer and stops as soon as the exam is booked.
New patients book their exam online and get a confirmation with directions and paperwork instructions. Every visit receives reminders 48 hours, 24 hours and 2 hours ahead, which matters for care plans with frequent visits.
A missed visit triggers a text with a rebooking link and a front desk task, so care plan patients do not drift away. Canceled visits receive a short sequence offering the next openings that week.
DMs from Facebook and Instagram get an automatic reply with the exam offer and booking link, then move into the shared inbox. Comments on your new patient ads receive a public reply and a private message with next steps.
New Google reviews are flagged with suggested replies that avoid confirming anyone is a patient. Messages from your Google Business Profile arrive in the same inbox as website and social inquiries.
After a set number of visits or a completed care plan, patients receive a short feedback request. Positive responses are directed to your Google review page, and concerns go to a private form that alerts the office manager.
The pipeline tracks patients from lead to exam, report of findings, active care plan and completion. Stage moves apply tags, create front desk tasks and alert the team when a patient has no future visit scheduled.
A year of email and SMS covers general wellness topics such as posture at work, lifting safely and seasonal activity, plus care plan visit reminders. Content stays general and educational, with no personal health details in any message.
Patients with no visit in a set period, 90 days by default, receive a reactivation sequence inviting them to book a check-in. Active patients are periodically asked whether a friend or family member could use the clinic.
Mobile-first pages with forms, chat, booking and tracking already wired into the workflows above, so every enquiry lands in your pipeline.
From the first call or message to a repeat customer, here is what runs automatically at each stage.
A prospective patient calls, fills out the offer funnel or sends a message and gets an immediate reply.
Leads who have not booked receive reminders about the exam offer and front desk calls for about 10 days.
The exam is confirmed with directions and paperwork instructions, followed by timed reminders.
Once a care plan starts, visit reminders and missed visit recovery help patients keep their schedule.
Patients are asked for feedback at set points, with concerns routed privately to the office manager.
General wellness nurture and reactivation keep the clinic in touch after a care plan ends.
Pages, calendars, forms, templates and fields, named clearly and ready for your details. 42+ custom fields and 52 weeks of nurture content included.
Each one starts from a real trigger in your business and runs the next steps on its own. You can switch any of them off or edit the wording.
Every lead sits in one stage, so you can see at a glance who needs a call today and where deals are getting stuck.
Opportunities · Chiropractic New Patient
Sample data, for illustration
Megan Price
Lower back pain
Derek Stone
Neck pain after accident
Alyssa Fox
Headaches
Brian Tate
Sciatica
Hailey Moss
Sports injury, shoulder
Victor Lane
Lower back
Rosa Delgado
Neck + upper back
Kyle Benson
12-week care plan
Joy Martin
8-week plan
Sean Kelly
Care plan complete
Paula Green
Last visit 7 months ago
You do not get a download link and a good luck message. Here is everything we handle after you buy, and when.
1 business day
Full install and verification
A2P 10DLC
Registration handled for US numbers
Voice and chat AI
Configured for your services
10 custom hours
Used within 15 days
You choose the snapshot and fill in a short intake form: business details, logo, services, hours and who needs access.
We load the full snapshot into your sub-account and check that every workflow, form, calendar and pipeline imported correctly.
Your logo, colors, wording and custom values go in. We connect phone, email and calendars and submit A2P 10DLC registration.
Voice and chat AI are tuned to your services. Your 10 customization hours cover extra pages, workflows or changes.
A live walkthrough, a written guide and a recording. Then 12 months of snapshot updates as GoHighLevel changes.
Each path can work. They differ in time, ongoing cost and who ends up owning the system.
Leads who fill out an offer form but do not book receive fast follow-up by text and a same-day call task, rather than waiting in an inbox.
Visit tracking reminds patients to book whenever no visit is scheduled, and staff are alerted when a patient starts to fall behind.
No-shows receive a rebooking link the same day, which makes returning easy and keeps the care plan on track.
Patients who have not visited in three months receive a personal check-in, giving them a simple path back to care.
Keep clinical notes, billing and scheduling records in ChiroTouch, Jane or ChiroFusion. The snapshot handles new patient capture, offer follow-up, reminders, reviews and reactivation. Contact lists and visit dates can be imported, and appointment data can be connected via webhooks or Zapier after review. Keep PHI out of GoHighLevel unless you have a compliant setup and a signed BAA.
$997one-time
GoHighLevel subscription and usage (phone, SMS, email, AI) are billed by HighLevel directly.
Want someone to run it after setup?
A trained GoHighLevel virtual assistant can manage conversations, pipelines and changes, from $1,199 per month.
Patients usually drop off a care plan when they feel better or when life gets busy, not because they decided to stop. A reminder whenever no future visit is booked addresses the most common gap. This snapshot stores the visits prescribed and completed for each patient, texts a booking reminder when the calendar is empty, and alerts staff when progress falls behind.
When the plan is finished, the patient receives a completion message and moves to a maintenance stage, so the clinic can offer periodic visits without pressure. Visit counts can be updated by staff or by an integration with your practice software. Messages stay general and never mention the patient's condition. The front desk can see every patient's progress on one board and focus calls on those who have gone quiet.
GoHighLevel is not a substitute for HIPAA-compliant clinical records. Notes, diagnoses, X-rays and SOAP documentation belong in your chiropractic EHR, such as ChiroTouch, Jane or ChiroFusion. GoHighLevel offers a HIPAA-oriented option with a business associate agreement, but even with that in place, the safest approach is to keep clinical information out of your marketing system. Doing so reduces risk if a staff member or integration accesses the account.
This snapshot follows that approach. Forms collect contact details and preferred times, while intake paperwork is completed through a link to your EHR. Reminders mention dates and times only. Keep protected health information out of GoHighLevel unless your account is under a signed BAA and your compliance advisor has reviewed the setup. Staff should also move clinical questions that arrive by text or chat to a phone call or your patient portal.
Reactivation works best when it feels personal and arrives at a sensible time. This snapshot looks for patients whose last visit was 90 days ago with nothing booked, then sends a short check-in from the doctor with a booking link. Two weeks later, an email follows with current hours and services, in case the patient missed the text. The tone is friendly and brief.
Patients who book are moved back into the care plan pipeline automatically. Those who do not respond are added to a quarterly newsletter rather than receiving repeated texts. The 90-day threshold is a custom value, so clinics that see maintenance patients monthly can shorten it during setup. Reactivation results appear on the dashboard, so you can see how many patients returned and adjust the message or timing if responses are low.
Straight answers to the questions people ask us most. If yours is not here, ask us directly.
Book a free 30-minute call. We will look at what you have, tell you what we would change, and give you a fixed quote. No pressure, no jargon.
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