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A ready-made sub-account for daycares, preschools and early learning centers that answers tour requests, follows up on enrollment paperwork and keeps your waitlist warm until a spot opens.
GoHighLevel snapshot
Childcare Center
$997one-time
The Childcare GoHighLevel Snapshot is a prebuilt sub-account for daycares, preschools and early learning centers. It includes a tour booking funnel, an enrollment pipeline, waitlist and re-enrollment workflows, parent SMS and email templates and an AI front-desk agent. The $997 price covers loading it into your sub-account and a setup call to connect your details.
Everything a childcare center needs to answer every enquiry, book it, show up, get reviewed and come back, already built and wired together.
A GoHighLevel Voice AI agent answers calls when your front desk is busy with pickups, drop-offs or after hours. It asks about the child's age, desired start date and schedule, then offers open tour times on your calendar.
Conversation AI answers common parent questions about hours, age rooms, tuition ranges and enrollment steps on your website, SMS, Facebook and Instagram. When a parent is ready, it offers tour times and hands detailed questions to your director.
When a parent calls and nobody can pick up, they receive a text within moments with a link to book a tour. Replies land in one shared inbox so staff can continue the conversation between classroom duties.
Website forms and Facebook lead ads trigger an immediate text and email with tour times, plus a call task for your director. Follow-up continues by email, SMS and call reminders over about ten days until the family books or opts out.
Parents pick a tour slot from your online calendar and receive a confirmation with your address and parking notes. Reminders go out 48 hours, 24 hours and 2 hours before the tour so families arrive prepared.
If a family misses a tour, the system sends a friendly text with a rebooking link and creates a follow-up task for staff. Families who cancel are offered new times instead of dropping out of your enrollment pipeline.
Messages from Facebook Messenger and Instagram DMs are answered automatically with tour links and enrollment details. Comments on your ads that ask about openings or pricing receive a reply and a private message to move the conversation forward.
Reviews on your Google Business Profile get prompt, professional replies that you can approve or adjust. Messages sent through Google arrive in the same inbox as your texts and DMs, so no parent inquiry is missed.
After a family's first month, the system asks how their experience has been. Parents who are happy are invited to leave a Google review, while concerns go privately to your director so they can be addressed directly.
Every family moves through stages from inquiry to tour, enrollment packet and enrolled, with age room and start date tags. Stage changes create tasks and notify the right staff member so nothing waits on memory.
Waitlisted and undecided families receive a year of emails and texts tied to the school calendar, such as fall enrollment, summer programs and kindergarten readiness. The messages keep your center familiar until a spot opens or the family is ready.
Past inquiries and former families can be re-engaged when new openings appear or a sibling may need care. Current families receive periodic referral requests so they can recommend your center to friends and neighbors.
Mobile-first pages with forms, chat, booking and tracking already wired into the workflows above, so every enquiry lands in your pipeline.
From the first call or message to a repeat customer, here is what runs automatically at each stage.
A parent calls, fills out a form or sends a message, and gets an answer right away.
Families who are not ready yet stay informed with useful updates through the year.
Parents choose a tour time online and receive clear confirmations and reminders.
After the visit, families receive the next steps and reminders to finish their packet.
Settled families are asked for feedback, with concerns routed privately to the director.
Current and past families are invited back for new school years, siblings and referrals.
Pages, calendars, forms, templates and fields, named clearly and ready for your details. 34+ custom fields and 52 weeks of nurture content included.
Each one starts from a real trigger in your business and runs the next steps on its own. You can switch any of them off or edit the wording.
Every lead sits in one stage, so you can see at a glance who needs a call today and where deals are getting stuck.
Opportunities · Childcare Enrollment
Sample data, for illustration
Maya Torres
Toddler room, Sept start
Jordan Lee
Infant care, full-time
Priya Shah
Preschool tour
Ben Carter
Pre-K tour
Ava Nguyen
Toddler room
Liam Brooks
Infant room tour
Sofia Rivera
Preschool, 5 days
Noah Kim
Pre-K, 3 days
Ella Martin
Toddler room
Lucas Gray
Infant room
Chloe Adams
Pre-K
Mila Patel
Infant room, Jan
You do not get a download link and a good luck message. Here is everything we handle after you buy, and when.
1 business day
Full install and verification
A2P 10DLC
Registration handled for US numbers
Voice and chat AI
Configured for your services
10 custom hours
Used within 15 days
You choose the snapshot and fill in a short intake form: business details, logo, services, hours and who needs access.
We load the full snapshot into your sub-account and check that every workflow, form, calendar and pipeline imported correctly.
Your logo, colors, wording and custom values go in. We connect phone, email and calendars and submit A2P 10DLC registration.
Voice and chat AI are tuned to your services. Your 10 customization hours cover extra pages, workflows or changes.
A live walkthrough, a written guide and a recording. Then 12 months of snapshot updates as GoHighLevel changes.
Each path can work. They differ in time, ongoing cost and who ends up owning the system.
Parents who fill out a form at night or call during nap time receive an immediate confirmation or text-back instead of waiting until someone is free to return the call.
Reminders and a rebooking link give parents an easy way to confirm or move a tour, and no-shows are followed up automatically instead of being lost.
Families are sorted by age room and start date, so when a spot opens you can contact the right families in order rather than searching a spreadsheet.
Current families receive the form, deadline and reminders on schedule, and staff only follow up with the families who have not answered.
Brightwheel, Procare and similar childcare software keep running attendance, billing, parent communication and child records. The snapshot handles the part before enrollment: inquiries, tours, follow-up, reviews and waitlist nurture. Staff update the enrollment stage when a family signs on, and a connection to your childcare software can be connected via webhooks or Zapier after review.
$997one-time
GoHighLevel subscription and usage (phone, SMS, email, AI) are billed by HighLevel directly.
Want someone to run it after setup?
A trained GoHighLevel virtual assistant can manage conversations, pipelines and changes, from $1,199 per month.
A useful daycare snapshot is built around how families actually enroll: they inquire, tour, decide, complete paperwork and then either start or join a waitlist. That means the core of the build is a tour calendar, an enrollment pipeline with stages that match those steps, and messages that move a family from one stage to the next without a director having to remember every follow-up.
Beyond that, a childcare center needs a waitlist organized by age room, a re-enrollment campaign for current families, and a way to answer the same questions about hours, ages and tuition many times a day. This snapshot covers each of those with a website, forms, templates, an AI chat agent and a dashboard that shows tours booked and enrollments. Every piece can be renamed or adjusted during setup to match your programs.
Start by sending every tour request to a single calendar, whether it comes from your website, Google Business Profile or a Facebook ad. When the tour is booked, GoHighLevel can send an instant text confirmation, an email with directions, and reminders the day before and the morning of the visit. Each reply is logged in the conversation inbox so staff can see the full history.
The follow-up after the tour matters just as much. In this snapshot, a completed tour moves the family to the next stage and triggers a thank-you message with the enrollment packet. A missed tour triggers a rebooking text and a virtual tour offer, and the director gets a task if the family goes quiet. That way, no family who showed interest is left without a clear next step from your center.
Yes, with some structure. GoHighLevel is not childcare management software, so it will not track attendance, ratios or billing. What it does well is keep in touch with families. This snapshot tags each waitlisted family by age room and desired start date, sends a monthly check-in so your list stays current, and alerts matching families when you mark a room as having an opening.
Re-enrollment works the same way in reverse. You set the re-enrollment window once in custom values, and current families receive the intent form, deadline and reminders on schedule. Families who do not reply move to a staff follow-up stage, and unconfirmed spots can be released to the waitlist so you can fill them early. Directors can see every family's status on one board instead of tracking replies across email, texts and paper forms.
Straight answers to the questions people ask us most. If yours is not here, ask us directly.
Book a free 30-minute call. We will look at what you have, tell you what we would change, and give you a fixed quote. No pressure, no jargon.
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